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3 Steps to Stop Being Busy and Start Being Productive
Jason Womack
Often you get to the end of
the day and think, “I was busy all day, but what did I accomplish?”
Goals give us more than
just a target to aim for -- they help us change our behavior today.
Do you get the work that is
most important to you done? At the beginning of each day,
there are three things you
can do to ensure you're going to gain momentum.
The three steps I’ve found
most helpful to regain and maintain focus are:
1. Determine what has your focus right now.
First you’ll need to admit
that something else has your attention.
Ask yourself, “What is a
typical workday like?” If possible, have someone audit your workflow
over the course of a day or
so. Ask them to tell you where it seems like you're losing focus
and momentum. Knowing what
currently disturbs your focus is the first step.
How much quality time do you
have for deep thinking, getting important tasks done,
developing new ideas and
building on old ones? Are you in a highly interruptive environment?
If you find yourself
multitasking often, consider the following five-day-experiment.
For just the next five days,
schedule -- and stick to -- a few longer blocks of focused time
to get important work done.
Start with blocking just 30 to 45 minutes each day
to focus on bigger projects
and move them forward.
2. Cut "should" out of your
vocabulary.
You're better off without
constantly “should-ing” yourself. Getting caught up in things you “should” do
is a negative mindset that only clouds your focus
and pulls you away from
thinking about what you're accomplishing in
the moment.
Of course we all have lists
of things we “should” do. I initially reduced this list for myself
simply by noticing where and
when I engaged in that behavior.
Stopping to reflect on one “should” at a time
allowed me to attach an action step to it.
That change alone lowered my
anxiety.
If you're struggling to make
a decision about what you should and should not be doing, breakdown the steps
you need to take and weigh the pros and cons
of focusing on the specific task
at hand.
These focus activities make
it easier to decide whether to say “yes” or “no,”
whatever the situation or
question. Either way, you save time and get engaged faster in making your ideas
happen, because you’re one step closer to moving your focus away from asking
“Should I?” to “How can I?”
3. Remove distractions.
Realize that your focus is
splintered in the face of distractions -- primarily visual and auditory.
What distractions around you
decrease your productivity? Visual distractions include piles
of papers or
unfinished projects, and even sticky notes on your computer.
Auditory distractions are
generally sounds that pull your focus from your project.
Turn off dings, alarms,
notification alerts, popups and sounds that you can control.
Distractions and
interruptions can fool us into thinking we’re being productive,
while destroying your
focus. Don’t try to change everything at once. Select just one auditory
or visual distraction and
eliminate it. Give these small changes a week and see what happens.
If your focus improves,
continue distraction reduction.
Ultimately focus allows us to
complete what’s important to us. With a strong goal, a clear objective, and 10
to 15 minutes of focused time, you can move much farther and faster
than you thought possible.
https://www.entrepreneur.com/article/229625
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